Allows to effectively manage budgets for the current operations and contingency funds. The contributions to the contingency fund can be made distinctly for each major structural element of your co-ownership building. Allows also to distribute the expenditure budgeted by taking in account the common portions for restricted use.
Easy to use module allowing you to quickly generate financial statements of syndicates of co-ownerships of all sizes.
Allows you to easily send emails to co-owners and keep the history of these communications.
Allows a co-owner which experiences a problem (e.g.: water damage) to follow the evolution of the steps taken by the syndicate of co-ownership to resolve the situation.
Allows to validate if the quorum will be reached based on the people who have signified their attendance at the meeting.
Allows you to easily create a Notice of Convocation, an Agenda and Minutes afterward for Board of Directors meetings and the general meeting.
This is a place for open discussion where the co-owners and administrators can discuss and contribute ideas on topics of general interest. Everyone can submit new suggestions after reading other interventions.
Allows the administrator to seek the opinions of the co-owners on various topics. This can help in making some decisions without the need for a special meeting of the co-ownership.
Allows you to keep up to date co-owner and tenant information for the building.
Allows the management the insurance policies of the co-owners and to make sure that each co-owner has the minimal civil liability insurance required by the declaration.
Manage the contracts granted to your suppliers, the renewal dates, etc.
Allows the management of the rules and regulations which were adopted in addition to those included in the declaration of co-ownership.
The Intranet gathers all the information of the Syndicate of co-ownership and makes it available to co-owners. It is also where the functionality is gathered, making it possible for administrators to effectively manage the Syndicate. The access to the Intranet is done via the Internet. This gives you access to the SolutionCondo web software, where ever you are.
Allows you to inform the co-owners on specific subjects (e.g. : moving out of a neighbor, next meeting of the Syndicate of co-ownership, etc.)
Moreover, the memo module makes it possible for your Syndicate to keep your co-owners informed via email notification. Which is useful, for example, when an elevator is broken, for the coordination of the windows cleaning, or to sensitize the residents to the rules of the co-ownership.
The memos module, forums, service requests, messaging and document management, as well as the mobile application of SolutionCondo.com are just some of the tools that allow better communication within your Syndicate of co-ownership.
Within the context of complete management, the management software enables us to document your building in detail in order to have all the necessary information at the ready to guide you in the decisions to be taken. Moreover, since we manage thousands upon thousands of condo units, it allows us to compare the contracts and the costs incurred by our customers to establish benchmarks and allow you to save even more.
If you wish to, the management modules also enable you to manage your Syndicate in an autonomous way, which can represent for your Syndicate of co-ownership savings in management fees which can reach 90%.
Thus, if you are with us in complete management, this saving in time enables us to devote more to value-added tasks which permits your co-ownership to progress well.
If you prefer autonomous management, the web software will enable you to ensure proper management of your building on administrative, financial and operational levels, while leaving you time for your leisure. Management of your co-ownership should not become the second job (often with no remuneration).
Whichever the management package chosen, our software becomes the collective memory of your co-ownership, preserves your data and the history of your Syndicate in only one place, which eliminates many worries.
Subscription to Web software only
à la carte management
It can be financial, or financial and administrative
It is our management service made by our team of professionals.
Regardless of the type of management chosen, you will always have access to the SolutionCondo.com web software, and you can also change the type of management from one year to the next depending on your needs and the realities of your Syndicate.
Our team of developers are there to answer your technical questions and to listen to your suggestions in order to continuously improve our management tools that we provide to you within the framework of one or more of our service offerings.
I would like it, but what if the co-owners do not?
The greatest utility of SolutionCondo remains for the Board of Directors. Although you can ask for the opinion of co-owners before acquiring it, the decision remains with the Board of Directors. As the Board of Directors, you need tools to structure your management and it is exactly what SolutionCondo gives you. It is a little like the same principle as if you have legal problems in your co-ownership, you have the power to hire a lawyer. The same applies for an accountant or any expert or tool which can help you better manage your building. Thus, nothing stops you from asking the opinion of the co-owners, however the decision belongs to you!
What does the “Management software” bring me?
It brings several important tricks in the management of your co-ownership, such as:
Can I try the SolutionCondo co-ownership management tool for free?
It is possible to try the management software for free, and it takes only a few minutes.
Does the SolutionCondo management tool enable me to make the accountancy of my Syndicate of co-ownership online?
Yes, SolutionCondo.com is the only web software which makes it possible for you to make accountancy by yourself. This represents important management fee savings. The SolutionCondo financial modules are complete and allow to make:
Is it possible to extract from the application documents which we will generate with the SolutionCondo.com modules?
Yes, the various modules enable you to generate Excel and PDF files from the information contained in the management software.
When our Syndicate of co-owners is registered to SolutionCondo.com, can all the co-owners have access?
Yes, all the co-owners will have access to the management software of SolutionCondo.com.
So that they can access the Syndicate, you will be able to send them via the software a CondoPass (you will be able to print the login procedure containing the CondoPass or send it by email).
It is the CondoPass that will enable them to establish the link between the user profile that they will have created for themselves and their condo unit in your Syndicate.
Co-owners will have access to a “read-only” mode and only have access to the information that are relevant to them.
What is a private Intranet?
A private intranet is the equivalent of a website which is reserved for a limited number of people, which must be allowed to access the site.
When you become a client with us, a private intranet is created and is intended only to the administrators and co-owners of your Syndicate of co-ownership. It is this intranet that provides all the features of the SolutionCondo.com management software.
For which size of Syndicate is an autonomous management possible?
The autonomous management is possible for Syndicate of any sizes, either small or big. Many small Syndicate (fewer than 20 units) choose autonomous management by the force of things, because they are not big enough for an external manager to wish to manage their building. The autonomous management is therefore the only alternative available to them.
For Syndicates of more than 20 units, it is always possible to have recourse to an external manager to facilitate the management of the building. However, you most often pay between $ 35 and $ 50 per condo per month to resort to this kind of service. For that reason, several co-owners will prefer to self-manage to save significant amounts that they would rather put in their contingency funds or keep in their pockets.
It also happens that bigger Syndicates wish to self-manage their f their building. That is completely possible, because the software being used for autonomous management is the same one that the management firm SolutionCondo uses, which manages projects in co-ownership of more than 800 units in a single Syndicate.
Do we have skills to manage a Syndicate of co-ownership?
Yes, the autonomous management of your Syndicate of co-ownership is possible.
Just like for a house, good maintenance is a question of judgment and depends on the capacity to hire the right persons to do the necessary work on the building. Consequently, with the right tools and good information resources, everyone is able to manage a co-ownership.
All in all, the advantages of using the SolutionCondo web software is to allow the Board of Directors, via the communication and collaboration tools, to profit from the knowledge of the co-owners living in the building, who all have a different experiences and background that can be useful.
Moreover, via the “Blog of co-ownership”, our collaborators provide you relevant information to help you in the management of your building.
What will happen if no co-owners want to make autonomous management in the future?
SolutionCondo.com, listening to its clients, have developed a management service made by professionals (CPA, Adm.A., ing.) and who will be able to take the external contract of management for one year or more. The service is provided by experienced professionals and will allow you to alleviate the temporary or permanent lack of resources to deal with the management of the building.
In addition, our services of external management will still give you the same access to the SolutionCondo software application. Consequently, although you hire an external company to manage your building for a certain time, you will have the same visual reference marks and the same benefits related to a transparent management.
Moreover, you will always have the possibility of returning to autonomous management in the following years and all the information cumulated in the private Intranet of your building will be up to date. It is an exclusive service offered by SolutionCondo.com.
What is a CondoPass?
A CondoPass is a unique identifying code which creates the link between a co-owner and the unit of condo that they possess in the private Intranet created for their Syndicate. Following the creation of the Intranet, a CondoPass must be sent to all the co-owners of the building so that they can be connected to the Intranet of the Syndicate.
To do so, your co-owners will have to wait to receive their CondoPass code, then go on the website www.solutioncondo.com and follow the procedure below:
Is the company behind SolutionCondo.com reliable and will remain in business to offer us the access to the web software?
The company which offers the Web software for autonomous management “SolutionCondo” is Web Estate Management Inc.
The company was founded in 2007 by a team of professionals. Its shareholders are 2 expert accounts (CPA) and a software engineer. In spite of its anglophone name, the company is entirely Quebeckers and is held exclusively by its founders.
The company counts several thousands of customers in autonomous management and also has among its customers the SolutionCondo management firm which uses the software for its customers in à la carte and complete management, which represents more than 10 000 condo units under management.
The software is thus firmly established in the Québec co-ownership market and has greatly evolved during the last 8 years, notably from the requests of its customers, who brought several excellent ideas on how to improve the management tools to save more time.
Emphasis is also put on the security of the software, which is an aspect dealt with by Mr. Cédric Deschamps, software engineer.